Club Funding

The ASUA Appropriations Board will allocate approximately $250,000 to recognized clubs and organizations throughout the year at the University of Arizona. Club funding is a great financial resource for clubs to put on events, coordinate speakers, and travel to conferences.

Eligibility & Requirements 

  • ASUA Recognized
  • No more than 30% of event/travel budget received from University department, college, or resource
  • No more than $500 in dues/membership collected per member
  • Completed applications are due every Thursday by 2:00pm for consideration by the Appropriations Board
  • The Appropriations Board meets every Monday at 2:00pm
  • A maximum of $5,000 is available to be allocated per club per academic year per club
  • Applications must be presented and awarded at the Appropriations Board meeting at least 3 weeks before your event/purchases are needed
  • The board will not see incomplete applications. Once submitted, clubs can email club advocates to ensure all parts are complete. The board has a limited amount for funding, be aware that funding is never guaranteed
  • Funds allocated by the board are not officially appropriated until the ASUA Senate confirms and approves them the Wednesday following your meeting. 
  • View list of approved vendors for t-shirts/uniforms/merchandise - ASUA logo must be included on merchandise 
  • Per Arizona Board of Regents, UA Printing and Publishing has the first right of refusal for all print jobs. You must work with Fast Copy/Fast Design before attempting to use an outside organization. 
  • Cannot fund
    • Food, gas, alcohol, awards/trophies, gifts
    • Speaker/presenter fees, honorarium, or any individuals
    • Entertainment and events not open to the entire student population
    • Any part of a social event 
    • Items that fall into personal use 
    • Requests which occur under three weeks from date of award
    • Shirts/uniforms/merchandise
      • not purchased from a university approved vendor
      • Items that do not include the ASUA logo
      • Merchandise more than 1/2 the total or up to $1,000 whichever comes first. 
    • No headwear - per University contracts (beanies, visors, bucket hats, caps, etc.)
    • Reimbursement for any charge that would be payable after the use of the good/service is incurred by an organization (monthly bills, subscriptions)
    • Charges which ASUA is required to provide bank/card information into a non-ASUA staff member owned website or websites which cannot provide invoice based payment
    • No more than 5 members of the same club for travel 
      • we require 4 students per hotel room which means we can only cover the cost of 1.25 hotel rooms
      • Clubs can stay at any hotel but the Appropriations Board will only cover the nightly rate of the cheapest hotel within 1 mile of your venue/event. 
    • Requests that have been on the agenda for three weeks without approval
      • if a club representative is not present at the meeting, it will be tabled for the following week. 
      • if there is not enough information uploaded for the board to review, the request will be tabled for the following week and the club must upload additional documents
    • Reimbursement requests for items already purchased - The appropriations board only reimburses for travel items (airfare, registration, hotel)
    • Items which will be sold or used to raise money for the club/organization
    • If your club is awarded general funding and your club makes the purchases directly, we will not reimburse the club or make the payment if the club gets refunded by the vendor.