Club Funding

The ASUA Appropriations Board will allocate approximately $250,000 to recognized clubs and organizations throughout the year at the University of Arizona. Club funding is a great financial resource for clubs to put on events, coordinate speakers, and travel to conferences.

Eligibility & Requirements 

  • ASUA Recognized
  • No more than 30% of event/travel budget received from University department, college, or resource
  • No more than $500 in dues/membership collected per member
  • Completed applications due every Thursday at 2:00pm for consideration by Appropriations Board
  • Board meets every Monday at 2:00pm
  • Maximum of $5,000 allocated per club per academic year
  • Applications must be presented at the Appropriations Board meeting 3 weeks or more before your event/purchases needed
  • The board will not see incomplete applications. Once submitted, clubs can email club advocates to ensure all parts are complete. The board has a limited amount for funding, be aware that funding is never guaranteed
  • funds allocated by the board are not officially appropriated until the ASUA Senate confirms and approves them the Wednesday following your meeting. 
  • View list of approved vendors for t-shirts/uniforms - ASUA & Bookstore logo must be included on shirts 
  • Cannot fund
    • Food, gas, alcohol, awards/trophies, gifts
    • speaker/presenter fees, honorarium
    • entertainment and events not open to the entire student population
    • items that fall into personal use 
    • general/travel requests under 3 weeks
    • shirts/uniforms
      • not purchased from a university approved vendor
      • shirts/uniforms that do not include the ASUA & Bookstore logo
      • shirts more than 1/2 the total and only up to $500
    • Reimbursement for any charge that would be payable after the use of the good/service is incurred by an organization (monthly bills, subscriptions)
    • charges which ASUA is required to provide bank/card information into a non-ASUA staff member owned website or websites which cannot provide invoice based payment
    • no more than 5 members of the same club for travel 
      • we require 4 students per hotel room which means we can only cover the cost of 1.25 hotel rooms
      • Clubs can stay at any hotel but the Appropriations Board will only cover the nightly rate of the cheapest hotel within 1 mile of your venue. 
    • Requests that have been on the agenda for three weeks without approval
      • if a club representative is not present at the meeting, it will be tabled for the following week. 
      • if there is not enough information uploaded for the board to review, the request will be tabled for the following week and the club must upload additional documents
    • reimbursement requests for items already purchased - The appropriations board only reimburses for travel items (airfare, registration, hotel)