Recognized Organization Requirements
Active membership in ASUA recognized clubs/organizations is limited to students currently enrolled at the University of Arizona. To be recognized, an organization MUST have at least 5 members who are enrolled students at the University of Arizona, have at least 3 officer positions, and an advisor who is both present on campus and is a full-time faculty or staff member at UA. Additionally, individuals listed as members cannot concurrently hold officer positions, and vice versa.
Recognition operates on a fiscal calendar basis, commencing from the date of approval (after July 1) on Campus Groups and concluding on June 30th of the fiscal year. Campus Groups will open the recognition workflow the Monday after spring commencement and cease recognition for the fiscal year on April 1st.
Student organizations are responsible for their own funding. This includes the collection of dues and management of club bank accounts. The University of Arizona, through ASUA, reserves the right to withhold recognition of any organization. Decisions made by ASUA can be appealed in writing to the Dean of Students Office
Registering a new club or organization
All steps in the workflow must be completed for your club or organization to gain recognition. Re-registration of student organizations is an annual process and must be completed each academic year.
Recognition for clubs is active beginning the Monday after spring commencement through April 1st of the following Spring. Recognition begins once the recognition workflow in Campus Groups has been approved (after July 1) and will conclude on June 30th of the fiscal year.
Step #1
Complete the club recognition application in campus groups. Only officers can complete this form for your club. If you’re listed as an officer and club recognition is open in the system; follow these instructions.
- Open your internet browser and visit Campus Groups.
- Sign-in using your UArizona netID and password - if you cannot log in using your UA netID and password, email the ASUA clubs’ advisor at asua-clubs@arizona.edu.
- Once logged in, click on the avatar in the top right corner and select “edit profile” to update your information.
- Once your profile is complete, click on “groups” (shown as a silhouette of three people on the top header bar).
- Click on “All Groups”
- On the top of the screen, highlighted in blue, there will be three options; “Register New Student Organization”, “Register New Greek Letter Organization”, or “Register New Leadership Program”. Click on the appropriate button for your group.
- Greek lettered organizations must be formally recognized by Fraternity & Sorority Programs to use the “Register New Greek Letter Organization” option.
- Complete the steps in the next several screens to complete your form. This includes several key points.
- Inputting 3 officers and 5 general members for a total of 8 students.
- Upload your club’s constitution.
- Complete and submit the form.
Always check "What's Required in your Constitution" for information regarding the necessary requirements that must be included in your club’s constitution to complete this step with the ASUA office. A sample constitution is listed below for additional help.
When creating a name for an organization, organization leadership must follow the University of Arizona’s overall brand and licensing protocols. Registered student organizations may not use “University of Arizona”, “UofA”, “Uarizona”, or any similar variants in their organization name as it may imply an official relationship with the university.
Step #2
Your advisor must complete the required training in UAccess Edge learning before
your club can move forward in the recognition process. The system does not send advisors an email, so it is the club’s responsibility to reach out and ensure your advisor is aware of this training and they complete it.
Certificate of completion does not need to be uploaded or shared with the ASUA office. The ASUA Club Advisor is the instructor in UAccess Edge and will verify completion each week.
Step #3
Pay the club fee - clubs will only be provided the link and instructions to submit payment once they’ve completed the constitution and advisor training. The link and instructions will be submitted in the Campus Groups chat function. Please note that only the original submitter of the workflow can see the communication. The club fee remains fixed at $100, regardless of the timing of the payment.
Re-Registering an existing club or organization
All steps in the workflow must be completed for your club or organization to gain recognition. Re-registration of student organizations is an annual process and must be completed each academic year.
Recognition for clubs is active beginning the Monday after spring commencement through April 1st of the following Spring. Recognition begins once the recognition workflow in Campus Groups has been approved (after July 1) and will conclude on June 30th of the fiscal year.
Step #1
Complete the club recognition application in campus groups. Only officers can complete this form for your club. If you’re listed as an officer and club recognition is open in the system; follow these instructions.
- Open your internet browser and visit CampusGroups.
- Sign-in using your UArizona netID and password - if you cannot log in using your password, email the ASUA clubs’ advisor for help at asua-clubs@arizona.edu.
- Once logged in, click on the avatar on the top right and select “edit profile” to update your information.
- Once your profile is complete, click on “groups” (shown as a silhouette of three people on the top header bar).
- Click on “all groups.”
- On the top of the screen, highlighted in blue, there will be the option to “Re-Register Student Organization”. Click this button.
- Complete the steps in the next sever screens to complete your form. This includes several key points.
- Inputting 3 officers and 5 members for a total of 8 students.
- Upload your club’s constitution.
- Complete and submit the form.
Always check "What's Required in your Constitution" for information regarding the necessary requirements that must be included in your club’s constitution to complete this step with the ASUA office. A sample constitution is listed below for additional help.
When creating a name for an organization, organization leadership must follow the University of Arizona’s overall brand and licensing protocols. Registered student organizations may not use “University of Arizona”, “UofA”, “Uarizona”, or any similar variants in their organization name as it may imply an official relationship with the university.
Step #2
Your advisor must complete the required training in UAccess Edge learning before
your club can move forward in the recognition process. The system does not send advisors an email, so it is the club’s responsibility to reach out and ensure your advisor is aware of this training and they complete it.
Certificate of completion does not need to be uploaded or shared with the ASUA office. The ASUA Club Advisor is the instructor in UAccess Edge and will verify completion each week.
Step #3
Pay the club fee - clubs will only be provided the link and instructions to submit payment once they’ve reached this step in the process. The link and instructions will be submitted in the Campus Groups chat function. Please note that only the original submitter of the workflow can see the communication. The club fee remains fixed at $100, regardless of the timing of the payment.