Club Recognition

Starting a New Student Organization 

Club recognition operates on a fiscal calendar basis, commencing from the date of approval on CampusGroups and concluding on June 30th of the fiscal year. CampusGroups will open the recognition form the Monday after commencement and cease recognition for the fiscal year on April 1st. 

To be recognized, an organization MUST have at least 5 members who are enrolled students at the University of Arizona, have at least 3 officer positions, and an advisor who is both present on campus and is a full-time faculty or staff member at UA. Student organizations are also responsible for their own funding, including collecting dues, and managing their own bank accounts. 

Registering a new club or organization

All steps in the process must be complete for your club or organization to gain recognition. Recognition for clubs is active beginning July 1 - June 30 of each year. 

If you complete the recognition process before the July 1 start date, your club recognition still does not begin until the new fiscal year on July 1. 

If your club completes the recognition process after July 1, your recognition will begin the day we confirm payment on our end and click approve in the CampusGroups system. 

Step #1

Complete the club recognition application in campus groups. Only officers can complete this form for your club. If you’re listed as an officer and club recognition is open in the system; follow these instructions. 

  • Open your internet browser and visit CampusGroups
  • Sign-in using your UArizona netID and password - if you cannot log in using your password, email the ASUA clubs advisor for help at carolb5@arizona.edu
  • Once logged in, click on the avatar on the top right and select “edit profile” to update your information. 
  • Once your profile is complete, click on “groups” (shown as a silhouette of three people on the top header bar)
  • Click on “all groups.”
  • On the top of the screen, highlighted in blue, there will be three options; “register new recognized student organizations, register new Greek letter organization, or register new student leader organization”. Click on the appropriate button for your group.
    • Greek lettered organizations must be formally recognized by Fraternity & Sorority Programs to use this option. 
  • Complete the steps in the next sever screens to complete your form. This includes several key points. 
    • Inputting 3 officers and 5 members for a total of 8 students
    • Upload your club’s constitution.
    • Complete and submit the form.
  • Always check what's required in your constitution for information regarding the necessary requirements that must be included in your club’s constitution to complete this step with the ASUA office. 
  • View our sample constitutions for additional help  

 

 

 

 

Step #2

Your advisor must complete the required training in UAccess Edge learning before

your club can move forward in the recognition process. The system does not send advisors an email, so it is the club’s responsibility to reach out and ensure your advisor is aware of this training and they complete it. 

Certificate of completion does not need to be uploaded or shared with the ASUA office. The ASUA Club Advisor is the instructor in UAccess Edge and will verify completion each week. 

Step #3

Pay the club fee - clubs will only be provided the link and instructions to submit payment once they’ve reached this step in the process. The link and instructions will be submitted in the CampusGroups chat function through the form where only the original submitter of the form can see the communication. The club recognition fee for the 2023-2024 year is $100. 

Re-Registering an existing club or organization

All steps in the process must be completed for your club or organization to gain recognition. Recognition for clubs is active beginning July 1 - June 30 of each year. Re-registration of student organizations is an annual process and must be completed each academic year beginning in the late spring semester.

If you complete the recognition process before the July 1 start date, your club recognition still does not begin until the new fiscal year on July 1. 

If your club completes the recognition process after July 1, your recognition will begin the day we confirm payment on our end and click approve in the CampusGroups system. 

Step #1

Complete the club recognition application in campus groups. Only officers can complete this form for your club. If you’re listed as an officer and club recognition is open in the system; follow these instructions. 

  • Open your internet browser and visit CampusGroups
  • Sign-in using your UArizona netID and password - if you cannot log in using your password, email the ASUA clubs advisor for help at carolb5@arizona.edu
  • Once logged in, click on the avatar on the top right and select “edit profile” to update your information. 
  • Once your profile is complete, click on “groups” (shown as a silhouette of three people on the top header bar)
  • Click on your group that you’re wishing to re-register.
  • On the top of the screen, highlighted in blue, there will be an option to “re-register student organization”. Click this button.
  • Complete the steps in the next several screens to complete your form. This includes several key points. 
    • Inputting 3 officers and 5 members for a total of 8 students
    • Upload your club’s constitution.
    • Complete and submit the form. 
  • Always check what's required in your constitution for information regarding the necessary requirements that must be included in your club’s constitution to complete this step with the ASUA office. 
  • View our sample constitutions for additional help

 

 

 

 

Step #2

Your advisor must complete the required training in UAccess Edge learning before

your club can move forward in the recognition process. The system does not send advisors an email, so it is the club’s responsibility to reach out and ensure your advisor is aware of this training and they complete it. 

Certificate of completion does not need to be uploaded or shared with the ASUA office. The ASUA Club Advisor is the instructor in UAccess Edge and will verify completion each week. 

Step #3

Pay the club fee - clubs will only be provided the link and instructions to submit payment once they’ve reached this step in the process. The link and instructions will be submitted in the CampusGroups chat function through the form where only the original submitter of the form can see the communication. The club recognition fee for the 2023-2024 year is $100.